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2020 Flex Patch Sealing
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2020 Flex Patch Sealing

February 14, 2020

SECTION 00030 NOTICE TO BIDDERS OWNER: The City of Mequon, Wisconsin, by the undersigned Director of Public Works/City Engineer, will receive Bids for 2020 Flex Patch Sealing as follows: Pavement Flex Patch Sealing, including traffic control, on approximately 6.6 centerline miles city streets. ENGINEERING PROJECT FILE NO. 3825-20 Bids shall be submitted on the forms included in the bidding and contract requirements section of these Contract Documents. PROJECT MANUAL: Project manuals will be available after 12:00 noon on Thursday, February 13TH, 2020. Project manuals including contract documents, bidding documents, and specifications may be obtained by contacting Kenzie Seidl of the City Engineering office at 262-236-2934 or by email at mseidl@ci.mequon.wi.us. Hard copies of the project manual will be available for review and may be purchased for a $25 non-refundable fee at Mequon City Hall, 11333 N Cedarburg Road 60W, Mequon, WI 53092-1930. A $5 shipping and handling charge will apply for hard copy manuals that are mailed. BIDS: All Bids shall be addressed to Kristen Lundeen, P.E., Director of Public Works/City Engineer, City of Mequon, 11333 North Cedarburg Road 60W, Mequon, WI 53092, and shall be enclosed with the name and address of the Bidder and the contract for which the Bid is being submitted on the outside of the sealed envelope. TIME: Sealed Bids will be received until 2:00 P.M. on Thursday, February 27th, 2020, in the Engineering Department at Mequon City Hall, at which time all Bids will be publicly opened and read aloud. PRE-BID CONFERENCE: A pre-bid conference will be held for all interested bidders at 11:00 AM on Tuesday, February 18th, 2020 in the Engineering Department at City Hall. At that time any questions may be answered prior to submitting bids. Attendance is strongly encouraged as lack of information resulting from failure to attend this meeting does not relieve the bidder of any obligations pertaining to their bid, or to the execution of the contract shall it be awarded to said bidder. COMPLETION DATE: All work shall be completed by July 31st, 2020. Failure to meet the deadline will result in the assessment of liquidated damages as specified by the Contract Documents QUALIFICATION STATEMENT: In accordance with State Statute 66.29, paragraph (2), Bidders shall be required to submit a statement of financial ability, equipment, and experience in the work prescribed. This Pre-Qualification Statement shall be submitted to the office of the Engineer no less than five days prior to the opening of bids. Failure to submit a pre-qualification statement at least five days prior to bid opening will result in the rejection of the bid. Pre-Qualification Statement forms can be obtained at the office of the Engineer, City Hall, Mequon. Review of qualification statements will be made prior to award. Those firms whose qualifications are found to be unacceptable shall be disqualified from consideration of award. BID SECURITY: A certified check, or satisfactory Bid Bond payable to the City of Mequon in the amount of not less than five (5%) percent of the Bid shall accompany each Bid as guarantee that if the Bid is accepted the Bidder will execute and file the Contract Performance Bond and Insurance Certificate as required by this contract within ten (10) calendar days after Notice of Award of the Contract by the City. BID REJECTION: The City reserves the right to reject any and all Bids, waive any informalities or irregularities in Bidding or accept any Bid or Bids which, in the opinion of the City, shall serve the City's best interest. BID WITHDRAWAL: No Bid may be withdrawn for a period of forty-five (45) days after the time and date set for the opening thereof, without the consent of the City. AWARD OF CONTRACT: It is anticipated that authorization to award to the selected qualified responsive and responsible low bidder will be granted at the March 10th, 2020 Common Council meeting. The selected contractor shall, within ten (10) calendar days after notification, provide to the City of Mequon the required contract documents for signature. Published by authority of the City of Mequon, Wisconsin. CITY OF MEQUON Kristen Lundeen, P.E., Director of Public Works/City Engineer 11853819/2-14-21

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